We have all been hearing about Electronic Document Management lately. That’s because it is revolutionizing the way companies conduct their day to day business operations. If you’re not using it yet, chances are, you will be in the near future. Taking the busy work out and making your office more efficient. What boss would say no to that?
In case you’re new to Electronic Document Management, simply put, it is converting paper documents into searchable digital files. These documents can include: purchase orders, invoices, building plans and pretty much any other type of document your company uses. You might say,” Well I have a scanner, I can do that already!” That’s why the keyword here is “searchable.”
Making documents easily accessible can undoubtedly make any office more productive. Imagine scanning an invoice, and it automatically be labeled and archived in your computer system. No more renaming that crazy file name the scanner created for you and then having to save it in the correct folder.
With Electronic Document Management, you can make this an automatic process by assigning searchable attributes to the standard documents you use each day. You can use attributes such as, category, invoice number, project numbers, dates, codes, or any other attribute that is standard within the document.
With Electronic Document Management you can access your database anytime, anywhere. With optional password protection, document management can be the perfect solution for certain industries needing to meet certain requirements, such as healthcare meeting the requirements of HIPAA laws.
Not only can document management help you meet certain law requirements for your industry, but it can save your company if a disaster was to strike. What if your office was to flood or catch fire? Being proactive and realistic about situations such as these is a good idea. You’ll be happy you invested in a document management system if these situations were to arise.
Electronic Document Management sounds like it can get pretty complicated, right? That’s why our Electronic Document Management Specialist will work with you and your team to fully customize your system. You will decide how you want your database to function, and how you will access and search for documents. Every step will be fully customized to your business’ needs and wants.
For more information on our Electronic Document Management Services, and how they can benefit your company visit us at http://www.algraphics.com/ or give us a call today!
Birmingham: 800-292-3806 • 205-252-8505
Montgomery: 800-463-5610 • 334-263-0529
Alabama Graphics has been the state’s preferred commercial and digital color experts for more than 50 years. From large-scale AEC prints to banners, signs and collateral material, Alabama Graphics is a proven solution for all your printing needs. Learn more at www.algraphics.com.